The use of EDI in higher education has been dramatic over the past 20 years, especially in the area of student records. In the U.S., more than 500 colleges or universities and more than 200 elementary/secondary schools are using EDI, particularly for the transmission of transcripts during the admissions process.
Student records were maintained electronically in student information systems, but when this information was exchanged it was typically printed and mailed. The development of standard formats has made the electronic exchange of transcripts and other student information a practical reality.
The student transcript is used by schools and school districts and by post-secondary educational institutions to transmit current and historical records of educational accomplishments and other significant information for students enrolled at the sending schools and institutions. The transcript may be sent to other educational institutions, to other agencies, even to prospective or current employers
The Student Educational Record (Transcript) Acknowledgment record is used to confirm that the original transcript did, in fact, come from the proper office at the educational institution indicated as the sender and that certain key elements of the transcript were received as they were sent. It also provides the sending institution with confirmation that the original record was received by the intended recipient and the date it was received. This information may then be relayed to the student or other individual who requested the record transfer.
The Human Resource Information Transaction Set is used to transmit current and historical records of employment status, education, teaching credentials, work experience, and other significant information on employees in an education environment. Data contained in this transaction set may be sent to educational institutions, school districts, retirement systems, and state or other agencies. This information can be useful in establishing credentials for consideration for employment, certification, and administrative and statistical reporting, or community services.
The Educational Institution Record conveys descriptive characteristics of post secondary and elementary/secondary educational institutions. Data contained in this record includes information about institutional location, type, student enrollment, staffing governance, finance, programs, and services at an educational institution.
This transaction set can be used by lending institutions, colleges, universities and trade schools and loan guarantee agencies to exchange information relating to the certification, approval, and guarantee of specific student aid. This information includes, but is not limited to, student and applicant identification, school enrollment data, borrowing history, and the terms of the loan. This standard supports multi-program transactions to exchange information about a student loan, or grant between schools and fund sources. A fund source could be a guarantor and lender combination, state agency, private lender, scholarship agency or the US Department of Education.
The Educational Testing and Prospect Request and Report Transaction Set can be used by educational institutions and employers to request and receive results of testing programs from testing services and prospective student information from prospect services. Each transaction may include one prospect's identification, demographic information, academic background, goals and preferences, test identification, testing conditions, scoring results, and test normalization analysis including national, regional and local norms.
The Student Loan Guarantee Result Transaction Set can be used by guarantee agencies to inform a lender, a school, or both as to the status of a student loan guarantee. The guarantee result information includes, but is not limited to the conditions of approval or denial of a loan guarantee, notice of guarantee and loan disclosure terms, and information regarding previously guaranteed loans.
The Student Loan Transfer and Status Verification Transaction Set is used by lending institutions, guarantee agencies and secondary markets to send and receive information regarding the transfer of ownership of a student loan. It can also be used to verify the status of a student loan prior to and subsequent to the purchase of the loan.
The Request for Student Educational Record (Transcript) Transaction Set is used by educational institutions to which a student has applied for admission. This request is then sent to the educational institution which the student is currently attending or previously attended.
The Request for Student Educational Record (Transcript) Transaction Set is used to advise the requesting institution regarding when the record will be sent or why it will not be sent.
Tthe Educational Course Inventory Transaction Set can be used by schools and school districts and by post secondary educational institutions to request and to transmit information about educational courses that are currently being offered or that have been offered in the past by the school, school district or postsecondary institution.
The Application for Admission to Educational Institutions Transaction Set contains all information, except for official transcripts that students use to apply for admission to educational institutions. The individual student may send the application for admission directly to the educational institution. In addition, entities other than the student may route or handle the application for admission. These entities include high schools, high school counselors, admission application service providers and clearing houses, other educational institutions, testing agencies and recommenders.
The Student Enrollment Verification Transaction Set can be used by guarantee agencies, lending institutions, educational institutions, secondary markets and others to request and receive information required to verify a student's enrollment status.
The Student Loan Pre-Claims and Claims Transaction Set can be used by lending institutions, secondary markets or student loan servicers to exchange information with guarantee agencies regarding pre-claims assistance on student loans that are approaching a default status and claim payment requests for defaulted student loans.
The Grant or Assistance Application Transaction Set can be used by organizations submitting applications for grants, cooperative agreements and other assistance. These applications will typically include project, budget, personnel, descriptive and other related data.